What Wayfield does
The parts of running a workshop that aren’t the workshop.
Wayfield is workshop management software for independent creative educators. You teach it. Wayfield handles the registration, payment, rosters, and check-in — and tells you when registration pace is off while there’s still time to act.
Who it’s for
Who is Wayfield for?
Whether you run the workshop, lead the sessions, or show up to learn — Wayfield has a role built for you.
For Participants
Discover photography, wellness, culinary, and outdoor workshops near you. Join in seconds with a code or QR scan, pick your sessions, and manage everything from your phone.
For Organizers
Create and publish workshops, manage registrations, invite session leaders, collect payments, and keep participants in the loop with automated communications — all from one dashboard.
For Leaders
Accept invitations, view your live session roster, check in participants in real time, and communicate with your group — even without cell service in the field.
Also for
Not just solo creatives.
The same platform that runs a one-instructor pottery class also runs a corporate offsite or a multi-week community program.
Teams & Corporate
Run an offsite or a multi-track training day with capacity limits, a waitlist, and custom branding on your workshop pages. Join-code enrollment means only the people you invite land on the roster.
Educators & Community Programs
Structure a multi-week course across sessions, list it under Education & Teaching or Community & Culture, and build trust with verified reviews. Free to start — pay only when someone registers for a paid session.
Set up
Build it. Publish it. Take payments.
Everything that happens before a participant sees your workshop decides whether they register.
Workshop builder
Title, description, gallery, location, what to bring. Draft it, refine it, publish when it’s actually ready — not when the form makes you. Learn more →
Session-based, or event-based — you choose.
Let participants build their own schedule across tracks, conference-style — or run one shared lineup everyone attends together. Both are built on the same system, set once at the workshop level. Learn more →
Pricing that fits how you sell
Fixed price, tiered pricing, early-bird windows, coupon codes, or free. Set it once. Learn more →
A page you can send anywhere
Every workshop gets a public page, a shareable link, and a QR code you can print and put on the studio wall. Learn more →
Analytics
Know if your workshop is filling.
The number of registrations tells you almost nothing on its own. Nine of twenty is fine four weeks out and a serious problem four days out. What matters is the pace.
Fill pace
Wayfield tracks how fast your seats are going and surfaces a plain-language update when the pace drops off. You find out in week three, not the week of. Learn more →
Readiness
One check before you go live: leader confirmed, logistics filled in, materials listed, capacity realistic. Catch the missing thing before a participant does. Learn more →
Enrollment view
Who’s in, which sessions they picked, what they paid, what’s still owed. One screen.
Weather intelligence
For outdoor workshops, Wayfield surfaces a weather outlook for your session date and location so you can communicate proactively — not scramble the morning of. Learn more →
Day of
The day runs itself.
Join by code or QR
Participants enter a code or scan. They’re on the roster in under a minute with their session schedule in front of them.
Leader rosters
Each session leader sees the people in their session. Not the whole workshop, not the payment data, not the phone numbers they don’t need. Learn more →
Check-in
Mark people present as they walk in. You see it happen from wherever you are. Learn more →
Refunds with a paper trail
Set your own cancellation policy. Wayfield handles the mechanics and keeps the record. You handle the relationship — that part is still yours. Learn more →
Pricing
You get quoted a number. You keep that number.
The most common complaint in every studio-software community is the same one: the price you were quoted has nothing to do with what hits your bank account by the end of the month. Wayfield has one subscription price and one platform percentage. No per-participant fee, no add-on module, no fee category invented next quarter.
Stripe checkout
Card, Apple Pay, Google Pay. Wayfield never touches or stores a card number.
Automatic payouts
Stripe Connect pays out on schedule. No manual transfers, no reconciliation night. Learn more →
Participants pay the price you set
The number on your workshop page is the number in the cart. Fees come out of your side, not stacked onto theirs at checkout.
Mobile
Mobile and voice.
The workshop day is hands-on. These are built for it.
iOS and Android app
Full organizer and leader experience on your phone — rosters, check-in, notifications, and session management without opening a browser.
Siri and Apple Intelligence
Ask about your session weather or your brief status out loud. The answer comes back without opening the app. Learn more →
Apple Watch
Check in from your wrist. See today’s sessions and the weather without opening your phone. Learn more →
Virtual
Run the whole thing online.
Delivery type is set per session, so a workshop can be fully virtual, fully in person, or a hybrid mix of both — no separate product, no separate setup.
Delivery type per session
Mark each session virtual, in person, or hybrid. Run a fully remote workshop, a fully in-person one, or mix formats across sessions in the same workshop.
Meeting links, delivered automatically
A virtual session isn’t ready to publish without a meeting link. Once it’s set, participants get it automatically before the session starts — no separate email to write.
Hybrid, without the workarounds
Put a virtual session and an in-person session in the same workshop. Wayfield tracks each participant’s registered sessions and format, not just a single workshop-wide setting.
Findable by format
Participants browsing workshops can filter to virtual, hybrid, or in-person — so a fully remote workshop reaches people regardless of where they live.